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Administrator, Exeter, UK

Office Location: Exeter

Working Hours: 17.5 hours per week over 5 days Monday - Friday

Salary: Competitive plus excellent benefits (healthcare, pension, travel insurance, life cover and more)

Discipline team: Administration/Office

Reporting to: Office Manager

 

Job Description

Synopsis:

SLR has a busy multidisciplinary office in the Heavitree area of Exeter, which houses a diverse range of Environmental consultants working in areas such as hydrology, archaeology, air quality, acoustics, planning and Ecology We currently have an opportunity for an experienced Administrator providing a range of word processing, report preparation and secretarial and administration support to our team.

Main Duties:



Duties and responsibilities will include:

  • Assistance in collating information for bid preparation.

  • Keeping employee profiles and CVs up to date.

  • Typing/formatting/composing letters, emails, spreadsheets

  • Check incoming post and emails, dealing with any matters requiring attention with the help of appropriate professional staff if required.

  • Arranging meetings, hotel and travel bookings, hire cars, and purchase orders as required.

  • Issue of reports, documents and bids, including organisation of collation, printing and couriers as appropriate.

  • Filing/Photocopying/scanning of documents, report binding.

  • Provide back up in terms of preparing fee invoices and typing covering letters.

  • providing reception cover:
    -           answering the door and dealing with deliveries;
    -           greeting visitors, organising meetings (including conference room booking), and offering refreshments/hospitality
    -          Answering phones – including knowledgeable handling of incoming enquiries

  • Assisting Office Manager with housekeeping duties, ie quotations for maintenance works, correspondence with landlord, relating cleaning issues to supervisor, obtaining information

  • General office tidiness in line with Health & Safety guidelines.

  • Responsible for the archiving of all project related work and retrieving where and when necessary.

  • Working as part of a small team, the successful candidate may also be required to undertake other reasonable duties not described above as required in support of the office manager/team

 

Person Specification

Technical Skills, Abilities, Experience:

Essential:

  • Demonstrable experience of providing administrative support to a team of professionals

  • Experience of using Microsoft Office suite including Word

  • Professional Telephone Manner

    Desirable:

  • Ability to use Adobe Acrobat Professional or similar pdf stitching software

  • Basic graphic design skills – cropping, resizing etc.

  • Some level of understanding of environmental consultancy

Personal Attributes:

You will be a proactive team player who is able to work independently, pre-empting the needs of a busy office. You will carry out all tasks using sound judgment whilst keeping the strategic aims of the company in mind.

Essential:

  • Ability to work to deadlines and work as part of a team.

  • Proactive and flexible approach to all situations.

  • Highly organised with excellent attention to detail

 

Applications and Enquiries

SLR Consulting is an equal opportunities employer. Further details of our Equal Opportunities policy are available upon request.

To apply, please complete the online application form below.

Closing date: 31st March