Procurement support for Brent Council

Challenge

Acting as technical and procurement advisor, SLR’s Sustainable Waste Management team supported Brent Council in successfully procuring a new eight-year environmental services contract covering waste collections, street cleansing, winter maintenance and other ancillary services. The contract was procured against a backdrop of considerable budgetary constraints.

SLR led the procurement process from the outset, providing support on the implementation of a competitive dialogue process, the development of contract documentation, contractor engagement and tender review and award. Extensive dialogue was undertaken to deliver on a contract that met the service and cost requirements of the Council.

Solution

SLR’s input to the project included:

Development of contract documents including:

• ITPD and ISFT documents
• Specification
• Method statement requirements
• Performance management framework
• Pricing schedule
• Payment mechanism
• Definitions
• Accompanying schedules

Technical advisor role including:

• Responding to technical clarifications.
• Undertaking the technical review of tenders and providing detailed notes to the Council.
• Leading negotiation with bidders, setting up agendas, taking minutes, and providing detailed feedback to the Council and bidders.

Impact

Through completion of a rigorous, focused and collaborative dialogue process, the Council was able to award a contract which met the Council’s key objectives of improved performance within budget constraints.

“SLR provided highly professional and expert support which was crucial in enabling Brent to secure positive service and financial outcomes in very challenging circumstances. SLR’s combination of waste industry and procurement expertise helped to create a very tight team which was important in streamlining the complex competitive dialogue procurement process and keeping the project on track.”

Brent Council